NATIONAL WILD TURKEY
FEDERATION
KENTUCKY STATE CHAPTER
2007-2009 BOARD OF
DIRECTORS MEETING
SATURDAY – JANUARY 10,
2009
HOLIDAY INN
AIRPORT-SOUTH
LOUISVILLE, KY
MINUTES OF MEETING
Present: Bobby Spencer, Bryan Hartsell, Perry
Johnston, Anita Hardin, Ricky Hardin, Billy Mudd, David Gibson, Donald
McDonald, Ridge Porter, Joanna McDonald, Pat Williams, Marlene Lanham, Jim
Williams, Randall Phelps, Mary Free-Phelps, Sonny McClanahan, Steven Dobey,
Alex Lea, Charles Miller, Jonathan Davis, Schuyler Olt, Donald Kitts, Eddie
Orozco, Bob Passeretti, Pat Cardin, Mike Fawbush, Lucas Hammons, Jadd Campbell,
and Kim Passeretti.
Not Present: Timmy Lile – in hospital
President
Spencer called the meeting to order at 1:46 pm.
The Pledge of Allegiance was lead by President Spencer, invocation was
given by Jim Williams, and roll call was taken by the secretary (16 board
members in attendance; one not present with excuse). President Spencer welcomed all board and
guests to the meeting.
Approval of Minutes – President Spencer
asked if there were any corrections/changes to be made to the Minutes from the
January 10, 2009 Board of Directors Meeting.
No corrections/changes were required.
President Spencer asked for a motion to approve the Minutes. Motion to approve the January 10, 2009
Minutes was made by Donnie McDonald, seconded by Anita Hardin. Motion carried by Board.
Approval of
Treasurer’s Report
– State Treasurer Bryan Hartsell handed out the Treasurer’s Report. Beginning balance: $588.81; total deposits
(covering 09/22/08 through 12/31/08) totaled $14,169.13; total disbursements
(covering 09/21/08 through 12/26/08) totaled $5,533.36; ending balance of
$9,224.58. President Spencer asked for a
motion to approve the Treasurer’s Report.
Motion to approve the Treasurer’s Report was made by Eddie Orozco,
seconded by Donnie McDonald. Motion
carried by Board.
Technical
Representative’s Report – Tech Rep Steven Dobey thanked all those who responded
to the brood survey and handed out an historical brood survey covering the
years from 1984 up to, and including, 2008.
Steven reported that the 2008 summer brood survey was phenomenal – the
highest statewide reproductive output seen since 2000, with the number of
poults reported the highest ever in the state.
Steven also reported on the black bear season and the legislative
actions going on concerning this season.
On January 11, 2009, it will be on record that there will be a black
bear season this coming fall. This will
be a quota (bears) hunt – no limited draws – will be over the counter purchase
for tags, and will be held in Harlan, Letcher and Pike Counties, and will be
held the 3rd weekend in December.
Will be a 10-bear quota; 2-day hunt only.
KY Regional Wildlife
Biologist’s Report -
Regional Wildlife Biologist Jadd Campbell reported that Operation Oak had
tremendous positive responses; so successful that we had to borrow trees from
other states. 17,000 trees were ordered for Kentucky. Thirty-five counties, all
across the state, placed orders and responded to this program. Delivery date is February 7, 2009 -9:00 am to
12:30 pm. Delivery locations: Sportsmen
Warehouse (Lexington, KY), KY Division of Forestry Office (Madisonville, KY),
and Lucas Hammons’ residence (London, KY).
KY Volunteer Women’s
State Coordinator
– Mary Free-Phelps reported that the State WITO Event is scheduled for June 21
and 22, 2009, at the 4-H Leadership Conference Center in Jabez, KY. The Twin Lakes Chapter held a Women’s Fall
Turkey Hunt. Had 14 women sign up with 5
harvesting turkey. Mary is working with
the Breckinridge County Chapter on hosting a Pheasant Hunt on February 28,
2009.
Regional Directors’
Reports
A. JAKES National Website (Lucas Hammons) – Lucas reported that
the Nationals JAKES website has been upgraded and redesigned. He also reported that he has started a new
chapter completely run by JAKES and that they have 110 committee members. The Xtreme JAKES magazine is now online on
Nationals website. David Gibson
commented that a chapter can really see the difference when you have young
people involved as committee members.
B. Chevrolet Sponsor for Each Banquet (Lucas Hammons) –
Lucas reported that Chevy will still be on board as a sponsor for each banquet
for 2009.
C. Banquet Schedule on Kentucky State Chapter Website (Lucas Hammons) –
Lucas reported that the 2009 banquet schedule is on the Kentucky State Chapter
Website.
D. “Toot Our Horn” (Mike Fawbush) – Mike handed out copies of
“Toot Our Horn” reflecting what our Super Fund dollars have done nationally and
in Kentucky. Since records were kept in
1985, in Kentucky, over $1,933.408 has been raised and spent by KY Chapters on
projects in the state: $463,231 for Habitat Improvement impacting more than
321,066 acres; $537,527 on educational programs including scholarships,
Education Boxes and 4-H workshops (578 KY scholarships awarded/740 Education
Boxes given in the state); $270,645 on 533 JAKES Events.
E. Ticket Orders Required for All Outreach Programs (Mike Fawbush) – All 5-Star
events are now required to have an Outreach Event Registration Form completed
and sent in to Nationals before a Super Fund request can be processed.
F. Banquet Expense Receipts (Mike Fawbush) – All
banquet receipts have to be sent in to Nationals.
G. KY State Board Candidate Applications – Deadline 02/01/09
(Pat
Cardin) – Pat reported that he currently has received 6 nomination packets for
the 2009-2011 State Board of Directors.
Pat stated that the nomination packets can be downloaded off the
Kentucky State Chapter website.
Deadline date for nomination packets is February 1, 2009.
H. Meals for V.A.N. (Pat Cardin) – Pat asked for help with
serving the meals and set-up. 150 meals confirmed, but not paid for yet. Doors will open at 5:00 pm, $25.00 per
meal/projecting 175 meals. Pat read off the board assignments for VAN night,
explained the games/guns.
I. V.A.N. Reservation for Tables (Pat Cardin) – Pat
explained that there must be at least 7-8 people from a chapter in order to
have a reserved table.
J. 2009 KY/TN Core Package Raffle (Pat Cardin) – Pat
explained that Kentucky & Tennessee will be raffling off a 2009 Core Package. 1,000 tickets will be printed up @
$20.00/each for a chance on winning the entire core package. Only KY/TN Regional Directors will sell these
tickets at banquets, but only after banquet is over. Proceeds go for Wheelin’ Sportsman benefit;
20% will come back to the State Chapter account.
Committee Reports
A. State Seed Chairman Donnie McDonald) – No action/no
report
B. State Wheelin’ Sportsmen Coordinator (Billy Mudd) – Billy
reported that there were 2 great fall hunts and looking forward to 2009 events.
C. Communications & PR (Bob Passeretti) – Bob
reported that the website activity was a little low for this time of year;
banquet schedule page is heavily hit.
Have not had any new articles submitted for The Caller. Bob asked the RDs to remind their chapters to
send event information for the website.
Per the Board’s decision, a spring 2009 newsletter will be printed with,
or without, a board election. Deadline
for newsletter articles is January 15, 2009.
D. State Super Fund Committee (Bobby Spencer) – Bobby
reported that the Super Fund Committee had approved two Non 5-Star requests,
one from Twin Lakes Chapter for chairs to be used during JAKES events and WS
hunting events, and one for deer and turkey decoys from the East Kentucky
Chapter.
Old Business
A. Kentucky Proud Project Update (Jim Williams) – Jim
handed out current information on the Kentucky State Chapter’s “KY Proud”
Project. The description sheets detailed
all donated items with a short bio of the donor; 42 items were on these sheets. Remaining tickets will be available at VAN
night for $1.00 each and will give away a Mossberg 835 that can be seen at the
raffle table tonight.
B. Status of Proposed Turkey Calling Contest (Jonathan Davis) – Jonathan
reported that, in order to put on a successful state calling contest, you would
need a major sponsor. Sonny McClanahan
informed the Board that Sportsman Warehouse was going to put on a calling
contest on March 21, 2009. President
Spencer suggested that Jonathan might want to talk to Sportsman Warehouse to
see if they would be interested in sponsoring a state calling contest for next
year.
C. Stocking in Fulton/Hickman Counties – President Spencer
reported on the pros and cons of stocking turkey in Fulton and Hickman
Counties. He has been working with Jadd
Campbell and Steven Dobey. There might
be a solution to this, but will need help from the local chapters/committee
members for this stocking. Bobby will
work on this further and will report results to the Board.
D. Chapters Equipment List – David Gibson
reported on information he has currently gathered for the proposed equipment
list which consists of 54 different pieces of equipment, but he’s having
trouble in tracking where the equipment is located. David asked the Board if there was any way
sponsor gifts could be upgraded.
President Spencer suggested that the Board discuss this with the
Regional Directors.
Open Discussion
Alex
Lea presented Charles Miller, who proposed ways to raise funds for the State
Chapter. No actions were taken by the
Board.
Adjournment
With
no further business to discuss, President Spencer announced that the next
scheduled Board of Directors Meeting will be on Sunday – May 17, 2009, at the
Nolin RECC Building in Elizabethtown, KY.
President Spencer asked for a motion to adjourn the meeting. A motion to adjourn the meeting was made by
Billy Mudd, seconded by Eddie Orozco.
Motion carried by Board. Meeting
was adjourned at 2:55 pm.
Respectfully
submitted by:
Kimberley
S. Passeretti, State Secretary
Kentucky
State Chapter
National
Wild Turkey Federation
April,
2009