NATIONAL WILD TURKEY FEDERATION

KENTUCKY STATE CHAPTER

2007-2009 BOARD OF DIRECTORS MEETING

SUNDAY – JULY 19, 2009

NOLIN RECC BUILDING

ELZABETHTOWN, KY

MINUTES OF MEETING

 

Present:  Bobby Spencer,  Lucas Hammons, Ken Dozer, Brad Haydon, David Gibson, Pat Cardin, Matthew Lea, Alex Lea, Eddie Orozco, Perry Johnston, Ricky Harkin, Anita Hardin, Randall Phelps, Mary Free-Phelps, Billy Mudd, Debbie Spencer, Schuyler Olt, Steven Dobey, Sam Mars III, Pat Williams, Marlene Lanham, Keith Lanham, Jim Williams, Tim Yates (TN/KY RD), and Kim Passeretti

Not present: Jadd Campbell, Jonathan Davis, Bryan Hartsell, Donnie McDonald, Bob Passeretti = reasons given; Donald Kitts and Timmy Lile = no reasons given

 

President Spencer called the meeting to order at 12:46 pm.  Invocation was given by Jim Williams, the Pledge of Allegiance was lead by Eddie Orozco, and roll call was taken by the secretary (11 board members in attendance; 6 not present: 3 with excuses/3 no excuses).  President Spencer welcomed all board members and guests to the meeting.

 

Approval of Minutes – President Spencer asked if there were any additions/corrections to be made to the Minutes from the May 17, 2009 Board of Directors meeting.  No additions/corrections were necessary.  President Spencer asked for a motion to approve the Minutes.  Motion to approve the Minutes from the May 17, 2009 Board of Directors meeting was made by Schuyler Olt, seconded by Jim Williams.  Motion carried by Board.

 

Deferment of Treasurer’s Report – President Spencer asked for a motion for deferment of Treasurer’s Report to be taken up at the next scheduled Board of Directors meeting.  Motion for deferment of Treasurer’s Report for next scheduled meeting was made by Jim Williams, seconded by Ricky Hardin.  Motion carried by Board.

 

Deferment of Unfinished and New Business – President Spencer asked for a motion for determent of Unfinished and New Business until the next scheduled Board of Directors meeting.  Motion for deferment of Unfinished and New Business for next scheduled meeting was made by Jim Williams, seconded by Ricky Hardin.  Motion carried by Board.

 

President’s Report – President Spencer asked the Board’s support for Sam Mars’ nomination to the National Board and asked for a motion to vote and approve the nomination of candidate Schuyler Olt to run for the National Board of Directors.  Motion to vote and approve the nomination of candidate Schuyler Olt to run for the National Board of Directors was made by Kim Passeretti, seconded by Jim Williams.  Motion carried by Board.  President Spencer signed the State Chapter’s official nomination letter and will mail it to Nationals.

 

As per the Board’s May 17, 2009 directive, President Spencer read the emails he forwarded to Pete Elkins (DFO) concerning the District Directors’ mandate and Mr. Elkins’ response.  He also reported that he had received a phone call from CEO George Thornton and had an in-depth discussion of this issue. National Board member Sam Mars III explained the creation and history of the District Director position and the new changes currently being implemented.  Discussions were held concerning the impact some of these changes could have.

 

President Spencer thanked the Board for allowing him the honor to serve as state president for the past 4 years.  He especially thanked Sam Mars and Kim Passeretti for their help and assistance.  Sam Mars thanked Bobby for his friendship, time, efforts, and understanding and the National Board thanks him too.  Schuyler Olt praised Bobby for his tremendous service during very difficult times and challenges, and thanked Bobby for his professionalism and leadership during his two terms as state president.  

 

Adjournment – With no further business to discuss, President Spencer asked for a motion for adjournment of the final 2007-2009 Board of Directors meeting.  Motion to adjourn the final 2007-2009 Board of Directors meeting was made by Jim Williams, seconded by Ricky Hardin.  Motion carried by Board.  Meeting was adjourned at 1:30 pm.

 

Submitted by:  Kimberley S. Passeretti, State Secretary

                        Kentucky State Chapter

                        National Wild Turkey Federation

                        September, 2007

 

 

NATIONAL WILD TURKEY FEDERATION

KENTUCKY STATE CHAPTER

2009-2011 BOARD OF DIRECTORS MEETING

SUNDAY – JULY 19, 2009

NOLIN RECC BUILDING

ELIZABETHTOWN, KY

MINUTES OF MEETING

 

Present:  Bobby Spencer, Jim Williams, Keith Lanham, Marlene Lanham, Pat Williams, David Gibson, Sam Mars III, Eddie Orozco, Billy Mudd, Mary Free-Phelps, Randall Phelps, Perry Johnston, Alex Lea, Anita Hardin, Ricky Hardin, Debbie Spencer, Schuyler Olt, Matthew Lea, Pat Cardin, Tim Yates, Lucas Hammons, Pat Cardin, Ken Dozer, Brad Haydon, Eddie Orozco, Steven Dobey, and Kim Passeretti

Not present: WB Jadd Campbell

 

President Spencer called the meeting to order at 1:45 pm.  Invocation was given by Jim Williams, the Pledge of Allegiance was lead by Alex Lea, and roll call was taken by the secretary.  Nominations and elections for Executive Committee Officers were conducted by the Board with final results as follows:

 

Election of Executive Committee Officers for the Kentucky State Chapter 2009-2011

President – Ken Dozer

Vice President – Jim Williams

Secretary – Kimberley Passeretti

Treasurer – Pat Williams

 

Filling Board of Directors Vacancy & Explanation of Board Members Responsibilities – Schuyler Olt explained the filling of vacancy on the Board.  A motion to nominate Eddie Orozco to fill the Board vacancy was made by Bobby Spencer, seconded by Kim Passeretti.  Motion carried by Board.  Schuyler explained that the State Chapter is a not-for-profit organization and its primary responsibility is the proper management of the state’s Super Fund.  Each director has a fiduciary duty of loyalty to the State Chapter and NWTF.  

 

Approval of Treasurer’s Report – President Dozer read the Treasurer’s Report.  Beginning balance: $8,389.87; total deposits (covering 05/26/09 through 07/06/09) totaled $3,239.00; total disbursements (covering 05/17/09 through 07/15/09) totaled $3,947.39; ending balance of $7.681.48.  President Dozer asked for a motion to approve the Treasurer’s Report.  Motion to approve the Treasurer’s Report was made by Schuyler Olt, seconded by Bobby Spencer.

 

Technical Representative’s Report – Steven Dobey reported that about 6 weeks ago, KDFWR’s undercover unit arrested 9 people for the illegal sale of wildlife (wild turkey).  Also, a Commissioner had received some input, from people in his district, to see the timing of spring season opener moved to the second Saturday in April. Biologically, most states set the seasons intentionally to have the season state opener start right after the first peak of gobbling to ensure most hens have had a chance to be successfully bred. Currently, the annual harvest pressure during Kentucky’s spring season is extremely stable.

      24.4% of hunters check 2 birds (range 23.1 – 25.3%)

      Week One: 48.0% of annual harvest (range 52.5 – 45.9%)

      Week Two: 21.5% of annual harvest (range 20.3 – 22.3%)

      Week Three: 15.2% of annual harvest (range 13.6 – 16.1%)

                                Closing weekend: 10.1% of annual harvest (range 8.9 – 10.6%)

      Since 2006, the spring harvest has averaged 27,148 birds (range 24,312 – 29,006)

 

KDFWR brood surveys indicate a declining trend in reproductive output. Summer 2008 brood production (3.7 poults/hen) were the highest since 2000, but first year above 3.0 since 2002.  Quality of the hunt: weather patterns are extremely variable in early April, often favoring the third weekend; “compacted season: results in a true quality hunt in Kentucky.  (Example: TN hunters checked 30,209 birds in 2009; KY hunters checked 29,006 while opening 3 weeks later, with half the season length and half the bag limit.)  Based on the above data, the harvest pressure is going to remain constant, essentially whether it’s the second Saturday or third Saturday. One key item that will affect the hunting pressure is the weather on opening weekend. KDFWR will institute a public survey online to collect hunters’ opinions on what they think about moving the spring season opener to the second Saturday in April. Discussions, within the Board, were held with the Board agreeing to allow our local chapter members to voice their own opinions on the proposed season date change via the online survey. The State Chapter website will add this online survey to the Home Page for easy access for members.

 

Regional Wildlife Biologist’s Report - With the absence of Regional Biologist Jadd Campbell, President Dozer read the Wildlife Biologist’s Report.  KDFWR Actions: Jadd has been working with the Peabody WMA Manager/biologist in the planning process for the designated Quail Focus Area on Peabody Wildlife Management Area.  This area will be about 20,000 acres that the department will be increasing quail and small game habitat.  Jadd has been involved with onsite planning, as well as mapping specific work items that will be done this fall which will include: prescribed burning, disking, edge feathering, and aerial spraying herbicides for non-native species control.  Not only will these types of practices benefit Quail, but they will also benefit wild turkeys as well. The 300 acres of Phragmites will be aerial sprayed next month on Clear Creek WMA in Hopkins County.  Jadd helped Nationals apply for the Commissioners Elk Tag which has been awarded, along with a deer permit and wild turkey permit.  They will be putting together details of the fundraising strategy for these tags.  These funds raised will go back into Kentucky for habitat projects, and will help offset Super Fund costs for habitat projects.  LBL Action: Jadd contracted with the Quail Unlimited Habitat Team to apply herbicides to treat Sericea lespedeza on approx. 70 acres of Native Warm Season Grass fields.  He has been working with cooperative farmers with inspecting their herbicide applications on row crops to ensure permit compliance.  Now that all roads are cleared from the ice storm, LBL is left with saw timber decks along the right-of-ways of the roads.  The Forest Service will be allowing NWTF to sell the timber that has been decked from the ice storm and use the monies generated towards open lands habitat management and projects on LBL.  Jadd has initiated this process by drafting a bid package and NWTF Timber Sale Contract.  The NWTF Energy for Wildlife Coordinator Jay Jordan came down to LBL and Peabody WMA with Jadd to look at ways NWTF can partner with utility power companies to help with creating better wildlife habitat in those right-of-ways.  Other items: Jadd attended the Summer Planning Conference with all NWTF staff in Edgefield.  Since an NWTF staff employee will need to be at every banquet, Jadd will be working with the RDs to see which banquets he may need to attend.

 

Regional Directors Reports

  1. Reassignment of Chapters (Lucas Hammons) – Lucas reports that the reassignment of chapters was necessary due to the departure of Mike Fawbush and Jarrod Bishop.  He reported that the State Website has uploaded the updated chapter list under “Local Chapters”.
  2. Chapters Not Being Re-Ticketed for 2010 (Lucas Hammons) - Lucas reported the following chapters that will NOT be ticketed for 2010: Floyd County, Taylor County, Rough River Ridge Runners, Rivers Counties Longbeards, Red River, Appalachian Foothills, Graves County, Blue Licks, AA Longbeards, Longbeards of the Barrens, Ken-Tenn Limbhangers, East Ridge Gobblers & JAKES, Trigg County Longbeards, Monticello, Eastern Longspurs, Allen County, and Dale Hollow. 
  3. Turkey Country Magazine (Lucas Hammons) – Lucas reported that there will be only one magazine coming out 6 times a year called “Turkey Country”.  It will contact a JAKES section, a WITO section, conservation section, etc.
  4. Nwtf.org Forms/JAKES Merchandise (Lucas Hammons) – Lucas reported that all NWTF forms (liability, release, outreach event registration, etc) is now on nwtf.org for downloading/printing.  All JAKES merchandise is also online.
  5. New Split for Outreach Benefits (Lucas Hammons) – Lucas reported that there is a new split for all outreach benefits: 5% to the State, 25% to the local chapter, 50% to NWTF, and 20% to the Outreach Super Fund.
  6. Upcoming Events (Lucas Hammons) – Lucas reported that on August 1, 2009, the Kentucky State Shoot will be held at Elk Creek Hunt Club, with all proceeds going to the Wheelin’ Sports.
  7. Update on Diamond Life Dinners (Pat Cardin) – Pat reported that there are two Diamond Life Dinners scheduled; one in Paducah and one in Louisville. Pat is waiting for complete information from Nationals.
  8. 2010 Review of Core Package (Pat Cardin) – Pat showed a presentation of items in the 2010 Core Package.
  9. 2010 Banquet Changes (Pat Cardin) – Pat reported the following banquet changes for the 2010 banquet season: staff member at every banquet, one ticket price for banquets ($45 single ticket price, $75 couples ticket price, $250 single sponsor, $280 couple sponsor), for every 25 members there will be a Give-Away gun, cash donations now will be part of the total gross of banquet, price of JAKES and Xtreme JAKES will be $10.00 across the board (recommended by RDs), JAKES members will now receive one issue of Turkey Country Magazine, and no more Hunting Heritage memberships.
  10. Companies that have Given Grants to NWTF Chapters/Projects (Pat Cardin) – Pat reported the following companies that have had a history of giving grants to NWTF projects/chapters: Kohl’s, Kroger, Wal-Mart, Winn Dixie, Hardee’s, Chick Fillet, and Taco Bell.
  11. Membership Averages for 2009 (Pat Cardin) – Pat reported Kentucky’s 2009 averages versus Nationals: Regular members = 26.9 (Nationals = 39.8), WITO members = 4.7 (Nationals = 8.4), Wheelin’ Sports members = .4 (Nationals = .5), Sponsor members = 11.25 (Nationals = 8.4), JAKES members = 18.6 (Nationals = 17.4), and Xtreme JAKES = 5.15 (Nationals = 4.85).
  12. Upcoming Events (Pat Cardin) – Pat reported the following events: South West Spurs Wheelin’ Sportsmen Gun Bash (in Louisville) – Friday, August 7th; Bernheim Chapter Banquet – Saturday, August 8th; Central Kentucky Chapter’s Wheelin’ Sportsmen Gun Bash (in Bardstown) – Friday, August 14th; McLean County Chapter Banquet (in Livermore) – Saturday, August 22; and two Diamond Life Dinners (dates to be determined).

 

Unfinished Business

  1. Availability of Church for 2010 VAN (Pat Cardin) – Pat reported that VAN will be held on January 9, 2010, and that Billy is working at securing the church.

 

New Business

  1. Trailblazer Adventure Day (Ken Dozer) – There is a Trailblazer Adventure Day scheduled for September 12th, at the Old Cardinal Stadium – KY Fair & Expo Center, hosted by the Lincoln Heritage Council BSA and The U.S. Sportsmen’s Alliance.  Planned activities include BB gun shooting, archery, fishing, trapper education, etc.  They would like to add a turkey calling/hunting seminar as this event will draw several thousand people.  President Dozer asked if any Board member(s) would be interested in working a booth.  Alex and Matthew Lea volunteered to work a booth and requested the ordering of leg bands for this event, the upcoming FFA event, and the 2010 NASP National Championship.  Seminar packs will be ordered by the RDs and Lucas Hammons could order the leg bands for Alex. President Dozer asked for a motion to approve the purchase of several boxes of leg bands for these events.  Motion for the State Chapter to purchase several boxes of leg bands for upcoming events was made by Jim Williams, seconded by Kim Passeretti.  Motion carried by Board.
  2. State Chapter Website Webmaster (Ken Dozer) – President Dozer asked the Board if anyone would be interested in taking over the webmaster position for the Kentucky State Chapter Website.  If no one is interested, Bob Passeretti would be willing to continue in that capacity. A motion to have Bob Passeretti continue in the capacity of webmaster was made by Anita Hardin, seconded by Eddie Orozco.  Motion carried by Board.
  3. State Newsletter Publications/Editor (Ken Dozer) – President Dozer informed the Board that Bob and Kim Passeretti have requested not to continue in this capacity.  He asked if anyone would be willing to fill this position. A motion to put the newsletter on hold, for now, was made by Pat Williams, seconded by Anita Hardin.  Motion carried by Board.

Open Discussion

  1. Extra Regional Director Trailers – Bobby Spencer reported that there were now two extra RD trailers that the Board will have to decide what to do with.  One trailer was purchased by the Kentucky State and Tennessee State chapters ($1,250.00 each) this past January.  President Dozer asked if the Tennessee State Chapter would be interested in buying this trailer and reimbursing the Kentucky State Chapter for their half of the purchase.  As for the other trailer, Lucas Hammons will talk to a trailer dealer to see what he would offer for this 3-year old trailer.  Kim Passeretti will check the Super Fund records for the amount funded for the purchase of this trailer.  A motion allowing Lucas Hammons permission to sell the 3-year old trailer (minimum of $1,350) was made by Brad Haydon, seconded by Jim Williams.  Motion carried by Board.
  2. Shelley Nickell Memorial Award Committee – Jim Williams asked if the Board could select the committee for the Shelley Nickell Memorial Award because the deadline is fast approaching - August 31st.  The new committee members are: Jim Williams (Chairman), Alex Lea and Bobby Spencer.
  3. Deciding Super Fund Allocations for Chapters – Jim Williams asked that the new Super Fund Committee and Board discuss implementing a plan for rewarding chapters that put money into the Super Fund account and not rewarding chapters that don’t.  Discussions were held on possibly creating guidelines, but no action was taken by the Board.

 

Adjournment – With no further business to discuss, President Dozer announced that the next scheduled Board of Directors meeting will be on Sunday – September 20, 2009, at the Nolin RECC Building in Elizabethtown, KY.  President Dozer asked for a motion to adjourn the meeting.  A motion to adjourn the meeting was made by David Gibson, seconded by Alex Lea.  Motion carried by Board.  Meeting was adjourned at 5:01 pm.

 

Respectfully submitted by:

Kimberley S. Passeretti, State Secretary

Kentucky State Chapter – NWTF

September 2009