NATIONAL WILD TURKEY FEDERATION

KENTUCKY STATE CHAPTER

2009-2011 BOARD OF DIRECTORS MEETING

SUNDAY – MAY 16, 2010

NOLAN RECC BUILDING

ELIZABETHTOWN, KY

MINUTES OF MEETING

 

Present:  Ken Dozer, David Gibson, Anita Hardin, Ricky Hardin, Brad Haydon, Perry Johnston, Keith Lanham, Marlene Lanham, Alex Lea, Matthew Lea, Eddie Orozco, Mary Free-Phelps, Bobby Spencer, Jim Williams, Pat Williams, Kimberley Passeretti, Jadd Campbell, Lucas Hammons and Pat Cardin

Not Present:  Randall Phelps (excused)

 

President Dozer called the meeting to order at 12:10 pm.  Invocation was given by Jill Williams, the Pledge of Allegiance was lead by Brad Haydon, and roll call was taken by the secretary.

 

Approval of Minutes – President Dozer asked if there were any additions/corrections to be made to the Minutes from the January 9, 2010 Board of Director meeting.  Kim Passeretti asked for an amendment to the President’s Report on whether any action was taken (motion/approval) by the State Chapter concerning George Thornton’s letter requesting state chapters to signify that they are in favor of the new US Sportsman’s Alliance partnership.  A motion to amend the Minutes to indicate that the signing of the George Thornton letter was approved by the Board was made by Jim Williams, seconded by David Gibson.  With no further additions/corrections, President Dozer asked for a motion to approve the amended Minutes.  Motion to approve the January 9, 2010 Board of Directors amended Minutes was made by David Gibson, seconded by Anita Hardin.  Motion carried by Board.

 

 Treasurer’s Report – Treasurer Pat Williams handed out and read the Treasurer’s Report. Beginning balance: $11,154.64; total deposits (covering 1/12/10 through 5/12/10) totaled $43,707.57; total disbursements (covering 1/19/10 through 5/14/10) totaled $42,131.15; Ending balance as of May 16, 2010: $12,731.06. 30/Gun Raffle Sales Receipts = $10,978.73; Net State Chapter Account Balance = $1,347.33. President Dozer asked for a motion to approve the Treasurer’s Report.  Motion to approve the Treasurer’s Report was made by Eddie Orozco, seconded by David Gibson.  Motion carried by Board.

 

Technical Representative’s Report – Jadd Campbell gave Steven Dobey’s report.  When the 2008 summer brood survey documented the highest poult per hen ratio since 2000, and recorded the most poults ever seen in the 25-year history of the survey, KDFWR knew the 2010 spring turkey season would be special.  This year, hunters reaped those rewards by harvesting 36,093 birds and setting a record harvest for the second consecutive spring.  More impressive is that the new record is a 24.4% increase from the 29,007 birds reported in 2009. Hunters this year actually surpassed the 2009 record on day 14 of Kentucky’s 23-day spring season.  In addition, harvest projections indicated that statewide telecheck numbers would have exceeded 40,000 birds, if not for the historical rain event that occurred the first week of May.  This year’s youth-only harvest of 1,830 birds was up 8.3% from the previous year’s season.  This spring, 72.6% of successful hunters checked only one bird.  While the 2010 season was exceptional, one thing to keep in mind will be this summer’s reproductive output and the effects of recent flooding events.  Particularly in western Kentucky, reproduction could be depressed if a significant proportion of birds initiated nesting efforts before the statewide flooding events occurred.  Collectively, however, it appears that flooding occurred early enough in the breeding cycle that re-nesting efforts should buffer against significant negative impacts.

KY Regional Wildlife Biologist’s Report – Jadd Campbell updated highlights through mid-January to mid-May:

LBL – NWTF will not be operating under a Special Use permit with the Forest Service on LBL to administer any and all work.  Due to the judge’s ruling involving the open lands lawsuit, our contracts with the farmers on LBL were voided.  Nothing has really changed other than additional paperwork, and the farming on LBL was not affected; the only difference is they have Special Use permits with the Forest Service now and not the NWTF.  Work was recently begun on the 208-acre Timber Stand Improvement Project on LBL.  Jadd drafted an NWTF contract and currently have a contractor doing this work on LBL, and they have done around 20-acres so far.  The funds for this project were generated from the Ice Timber we sold back in the winter of 2009. Jadd helped with prescribed burnings on 3 different units, this spring, totaling 4,805 acres.  (One unit was over 3,400 acres which was the biggest prescribed burn in LBL History). Worked Turkey Quota Hunt Check Stations in KY and TN. (52 birds killed in KY; 74 birds killed in TN, during youth and adult quota hunts – another 37 birds were tele-checked to the KDFWR).

20-acres of Native Warm Season Grasses on LBL will be planted this month.  Jadd has already received the seed and has contractors ready for planting and seed bed preparation.  Currently have a contractor doing herbicide work on 190-acres for Non-Native invasive Species and Native Warm Season Grass Maintenance on both ends of LBL.  Still have many open land fields that still have downed trees and debris in them from the ice storm, and Jadd is currently having another contractor remove down trees and debris and reopening the accesses to these fields.  Jadd worked with the local farmer coop’s to contract out the fertilizing on South Bison Range (150-acres) and Elk & Bison Prairie (118-acres) which was reseeded to clovers in late winter.

 

KDFWR – Helped KDFWR field staff burn over 400-acres on Peabody WMA and on private lands in Hopkins and Muhlenberg Counties this spring; all 600 of the potted Wild Plum shrubs (SF project) were planted throughout Peabody WMA and are doing very well; Recently worked on a preliminary Forest Inventory report for 7 different tracts (nearly 2,000-acres worth) on Peabody WMA for potential forestry projects including TSI, and potential commercial harvests.  Jadd wrote up a report for each tract and submitted his finding to KDFWR staff; Jadd has also been identifying areas on Peabody WMA to conduct the practice of “edge feathering”.  This is basically softening the edge between woods and open fields by creating/providing layered structural habitats from grasses, to shrubs, to open woodlands, to forest; Is working on the Doug Travis WMA (4,300-acres) SF project which was completed last month and involved the planting of 600 oak/hickory 3 gallon-sized potted trees.  This area was previously owned by Meade West Vaco before KDFWR, and is/was basically a pulp wood harvest operation.  KDFWR is harvesting pulp wood (mostly cottonwoods) and is reintroducing oak/hickory back on the landscape, which has been missing for the last 70-80 years.

 

Other Items – Attended and helped out with several banquets, and became an honorary District Director.  Worked the Madisonville Longbeards Banquet in Hopkins County, and the Logan/Todd County Chapter down in Russellville, KY.  Thanks to David Gibson and Knights Mechanical for helping out with Operation Oak this year, and thanks to Lucas Hammons for distributing trees to his chapters as well.  We had around 15,000 trees allocated this year among 27 landowners in 20 counties.  Worked with Edgefield staff on getting our KY Special Commissioner Turkey Tag sold, and wrote an advertisement with information regarding the KY Elk Bull tag which is being auctioned off on Gunbroker.com.  Last time checked, the tag was going for over $6,000; will at least generate a total of $7,000 to $8,000 off of the Commission tags to do habitat projects with KDFWR.  Jadd also attended the National Convention in Nashville.

 

 

President’s Report

  1.  30 Gun Raffle Wrap Up (Positives & Negatives) – Ken reported on total expenses for 30/Raffle:

1,000 tickets printed = $106.14 and 30 raffle guns and 1 incentive gun = $12,265.1; total expenses = $12,371.27. Total number of tickets posted on website “as sold” = 946 ($23,650); total amount collected on sold tickets = 934 ($23,350); 12 tickets showing sold but no payment received = $300; 54 tickets not sold.  Net receipts = $10,978.73 will be left in the State’s general account.  The Board discussed how these funds will be used for Super Fund requests (5-Star projects) and what allocations would be available.  The Board discussed allocating $100.00 for any one 5-Star Super Fund request, per chapter, starting January 1, 2011(a one-time deal).  A motion to allocate $100.00 for any one 5-Star Super Fund Request per chapter, starting January 1, 2011, was made by Alex Lea, seconded by Bobby Spencer.   Kim Passeretti suggested that the State Chapter first needs to withdraw operating expenses from the net receipts and then the $100.00 allocation for local chapters can be drawn from the remaining net receipts.  Pat Williams made a motion that $3,500.00 be withdrawn from the 30/Gun net receipts and placed in the State Chapter account to cover State operating expenses.  Motion carried by Board.

Discussions were held on the handling of the $100.00 allocation.  Kim Passeretti suggested that as local chapters request their $100.00 allocation for one 5-Star SF request from her, she can then contact Pat Williams to mail out allocation checks.  President Dozer called for a vote by all signifying “Aye”.  Motion carried by Board.

  1. NASP National Event Booth – Brad Hayden reported that the NASP National Event- May 7 & 8, 2010 - was a huge success and NWTF exposure was tremendous.  Stickers and decals went over very well.  Total expenses for NASP Booth = $1,717.00.  Expense breakdown:  Booth Rental ($250.00); 6,000 Leg Bands ($882.00); Matthews Bow & Decoy Cord ($180.92); JAKES Tattoos ($118.00); Shipping for Bow & Vests to Winners ($23.50); 50 NWTF Caps @ $5.25/Each ($262.50).  Gross receipts of $1,985.00 minus expenses of $1,717.00 = gross profit of $268.00 minus JAKES Membership $10.00 = Net Profit of $258.00.  A special thank you to Pat and Anita Cardin, Lucas Hammons, Barbara Adams (Central KY Chapter), David Gibson, Jim & Pat Williams and Ken Dozer for helping staff the booth over the weekend.
  2. National Convention (Board Member Recognition) – President Dozer reported that Kentucky was very well represented at the National Convention with David Gibson being recognized as the Wheelin’ Sportsmen Volunteer of the Year and Jim Williams being recognized as the JAKES Volunteer of the Year, both of these are national awards.
  3. 30/Gun Raffle Issue – President Dozer explained the circumstances of a winner that won a gun and the position the State Chapter wants to take.  Discussions were held concerning whether a credit memo should be issued.  A motion was made by Brad Haydon that, if this winner has not responded by our July meeting, the money would be retained by the State Chapter, seconded by Matthew Lea.  Motion carried by Board.
  4. State Constitution and Bylaws – President Dozer related that a regional meeting was held last Friday with Pat, Lucas, Mark Jackson, Charlie Tollett, Pete Elkins, Bob Fountain, and Justin Kennedy in attendance. After that meeting, Bobby Spencer and Ken met with Pete, Mark, Bob, and Justin to discuss the Constitution.  Bobby Spencer has also been in contact with Bill Marvin, who is the author of the proposed changes to the Constitution.  Discussions where held on the proposed changes and concerns with certain issues.  President Dozer asked the board to review and comment on the proposed changes to the NWTF Constitution and Bylaws, and reminded the Board that everything in red is what Nationals feels must be in the Constitution, and everything in green is up for debate amongst the state chapters and submitted back to Nationals by June.  State Chapter proposed changes (underlined):  Article III – MEMBERSHIP – Section 4 – QUORUM: At any meeting of the general membership, attendance of ONE PERCENT (1%) of the total voting membership of the State or Provincial Chapter shall constitute a quorum for the transaction of business; Article IV BOARD OF DIRECTORS – Section 3 – QUALIFICATIONS OF DIRECTORS: All Directors shall be at least eighteen (18) years of age and shall be NWTF members; Article IV BOARD OF DIRECTORS - Section 5 – ELECTION; TERM OF OFFICE: discussions were held concerning  two 2-year terms for President and Vice President and 3-year terms for rest of Directors.  President Dozer explained how we handle our elections.  Currently, we seat the entire Board all at the same time, 18 people elected.  Ken explained that many other state chapters elect a third of their board each year (6 – 6 – 6). To transition into that format, we will need to potentially revamp the way our Board is seated today.  Recommendation was to take everybody who’s currently serving on the Board, put their names in a hat, shake it up and draw out 6 names.  Ken stated that we would only have to draw 5 names since Schuyler Olt has resigned from the Board.  At the end of the year, drawing those 5 names would be the ones to run for re-election.  We would then draw out another 6 names and they would serve a 3-year term.  The last 6 names would be requested that they serve a 3-year term.  Discussions were held as to how we would hold an election.  Ken explained that budget is a major concern for us.  Ken asked Bob Fountain if we could utilize Turkey Country magazine (Southeast section) to put out a notification that the Kentucky State Board of Directors is going to hold an election, and we will be seeking to elect 6 Board members.  Besides putting the Call for Nominations in Turkey Country magazine, we would also broadcast that our elections would take place on our State Website.  When members log in, it would require that each member, in the state of Kentucky, input their NWTF membership number.  For members without internet access, they would have to contact their local Regional Director for a ballot.  This would allow a better return on votes across the state.  A motion was made by Bobby Spencer to elect 6 Directors, each year, to serve 3-year terms, seconded by Ricky Hardin.  Motion carried by Board.  Change to Article IV – BOARD OF DIRECTORS – Subsection 1 – DIRECTORS ELELCTED BY STATE OR PROVINCIAL CHAPTER BOARD OF DIRECTORS: Directors elected by the Board of Directors: Each local NWTF chapter in the State or Province may submit to the Nominating Committee the names and resumes of candidates, outlining his or her background, qualifications and contributions to the State or Provincial Chapter Nominating Committee in writing with 5 signatures including the candidate to be placed on the ballot for election.  Constitution deletion: Article IV – BOARD OF DIRECTORS – Subsection 2 – DIRECTORS ELELCTED BY THE (BOARD OFDIRECTORS AND/OR MEMBERSHIP): Membership on the BOD may be limited in the number of directors from any one local chapter or by regions in the State or Province.  This is subject to the discretion of the BOD). A motion was made by Pat Williams to delete this portion of limiting the number or directors from any one local chapter or by regions in the State or Province, seconded by Eddie Orozco, opposed by Bobby Spencer.  Motion carried by Board.  Constitution deletion:  Article IV – BOARD OF DIRECTORS – Section 9 – VOTING: There shall be proxy voting allowed at meetings of the Board of Directors or the Executive Committee.  Such proxy must be presented in writing at the meeting in which the proxy is to be used and contain such conveying Director’s original and witnessed signature.  Upon the demand of any member of the Board of Directors, the vote upon any question before the meeting shall be by confidential written ballot to be read and counted by the Secretary; Article V – COMMITTEES – Section 3 – SPECIAL COMMITTEES: Delete Other possible committees: FINANCE AND BUDGET COMMITTEE, AWARDS COMMITTEE, COMMUNICATION, PLUBLIC RELATIONS, PUBLIC POLICY.
  5. Letter from Wildlife Officer of the Year –  President Dozer read a thank you letter from the 2009 Wildlife Officer of the Year.
  6. Discussion on Filling Board Vacancy – President Dozer asked if the Board would want to fill the Board vacancy left by Schuyler Olt’s resignation.  Kim Passeretti informed the Board that there were no remaining nominees from the 2009-2011 election; that she had received a biography from Phillip Coldiron, who is interested in serving on the Board.  Lucas Hammons read the biography and Jim Williams made a motion to approve the filling of the Board vacancy with Phillip Coldiron; seconded by Alex Lea.  Motion carried by Board.
  7. State Budget Discussion – President Dozer talked about the Pitney Bowes postage machine and when the contract will end next year.  Ken stated that we must re-evaluate all State Chapter expenses and come up with a better way to conduct business in a less costly way.  Another item to think about is the meal cost per Board of Directors meetings, approximately $1,600/year.   This issue will be carried over to the next meeting in July for discussion and decision.
  8. Nominee Names for 2011-2013 Board Election – President Dozer asked if any Board member would not be running for Board next term so he could draw out the first four nominees for next year.  Ricky Hardin signified that he did not intend to run for re0election.  First Board Selection = Kim Passeretti, Pat Williams, Keith Lanham and Perry Johnson; Second Board Selection = Eddie Orozco, Matthew Lea, Mary Free-Phelps, Ken Dozer, Randall Phelps and Anita Hardin; Third Board Selection = Bobby Spencer, Marlene Lanham, Brad Haydon, David Gibson, Alex Lea and Jim Williams.
  9. Non 5-Star Proposal Program – Jadd Campbell briefed the Board on the new Non 5-Star Proposal Program that was approved by the Super Fund Committee.  In turn, the Super Fund Committee requested that the State Board also approve this program.  A motion was made by Jim Williams to approve the Non 5-Star Proposal Program, seconded by Anita Hardin.  Motion carried by Board.    

 

Regional Directors Reports

  1. Reminders (Pat Cardin) – Every WITO and Wheelin’ Sports Event must to be ticketed and JAKES events must have a completed Outreach Event Registration form in order for the Super Fund requests to be paid.  The RD’s will also be responsible for the JAKES Event Reporting Form and the 2010 Evaluations.
  2. Educator of the Year Application (Pat Cardin) – The NWTF presents its annual Conservation Educator of the Year award to an exceptional teacher or instructor who incorporates conservation and the amazing comeback story of the wild turkey into their lessons for North America’s youth.  As this year’s academic year comes to a close, the time has come to nominate candidates for the 2010 award.  Applications to nominate a worthy instructor are available at: http://www.nwtf.org/jakes/educators/award.html.  Educators also may personally apply for the award.  Submissions must be postmarked by June 1, 2010 to be eligible.
  3. RE’s Currently Ticketing/Ordering Merchandise for 2011 (Pat Cardin) – The RD’s have just started ticketing and ordering merchandise for the 2011 banquet season.
  4. What’s New & Coming Up for Banquets in 2011 (Pat Cardin) – Core Package & Raffle Package combines = $4,750. Core package will have 27 items (7 prints & 1 giclee – will be Shady Oak Gobblers), 4 Sculptures (Canadian Goose, Whitetail Deer, Wild Turkey, Elk), Panel Lamp, Camo Recliner for Kids, Swinging Chair, Luggage Set (Toiletry Bag, Small Luggage Bag, Rolling Backpack, Garment) – if sold as set cost is $265.00, Stamp Frame, Stone River Gear “Trophy” Fixed Blade Knife Collection, Wild Wings Feathers w/Wing bone Framed Art, 2 Collectors End Tables - $250, Pub Table Game Center Set – solid pine pub table W/chess/checkerboard, 3 solid wood chip trays, felt-covered board for piker or dice games, hidden compartment for storage & 2 solid pine chairs = $400, Metal Basket Wood Holder Set – small & large, 23-Inch Pine Barrel End w/spigot NWTF Tom’s Tavern, Jewelry – Larimar Pendant Set w/8-inch Silver Chain in a leather display box = $50 and Larimar Earrings = $60.  Items listed as RAFFLE in this core are: CanCooker w/logo, Tom Taker blind, Mossy Oak Portable Generator w/NWTF log, 2HP, 2-stroke, 66cc, 1200 Watt Surge/950watt running, Zero Gravity Lounge Chairs (set of 2), Thor X Colossus 18-million candlepower spot light w/NWTF log, Cooler Bag Set – Trap Top 30 can cooler & 15 can cooler bag sizes.  Thermal-lines w/HD camo, Single Scoped Gun Case, NWTF Gas Pedestal Grill – NWTF Green porcelain lid, temperature gauge, chrome-plated cooking grate and food warmer.  Other packages that can be ordered for raffles: WITO = $346, Turkey Hunter’s Package = $175, Deer Hunter’s Package = $200, Fishing Package = $150.  Instead of box calls – Sarge Knives for $9/each fixed blade with outline of the state, NWTF logo, turkey tracks & 2011 Hunting Heritage Banquet on blade.  Cost for 12 = $108).  Sponsor Gift – Padded bag great for carrying camera equipment, box calls, reels, etc.  The inside panels are adjustable.  Can have the gift and pin at banquet this year.  Guns: 3 Guns of the Year to chose from – none, one, two or all three.  Shotgun – Fausti NWTF O/U shotgun, 12-gauge, auto ejectors, 5 interchangeable chokes, engraved = $995; Rifle – Winchester Model 70 Featherweight, bolt action in 308 caliber, upgraded walnut stock, engraved floor plate, made in USA = $895.  Handgun – Kimber 1911 semi-auto pistol, NWTF log on grips, special numbering = $799. 2011 JAKES Gun of the Year – Mossberg 510 Mini-Super Bantam 20-gague, Adj. Black Syn. Stock, 18.5-inch blued barrel with Accu-set chokes = $245.  Required for every banquet: Taurus Circuit Judge, wooden stock, 18.5-inch barrel, 45/410 caliber = $450.  Incentive Guns: Sponsors – Weatherby PA-08 Upland 12-gauge shotgun wood stock & fore end, Regular Members (100) – Ruger 10-22, .22 caliber semi-auto rifle, wood stock.  JAKES – BB Gun for 50/100, Mossberg 702 compact plinkster .22 caliber – at 200, it will be Mossberg + Umarex Ruger Black Hawk Air Rifle, 50% Golden Gobbler – Mossberg 100 ATR, .243 caliber, camo syn stock, and 30-Day – Mossberg 702 plinkster, .22 caliber black syn scoped rifle combo.
  5. Kentucky State Shoot (Lucas Hammons) – No definite date has been set yet.
  6. Sealed Bid Auctions (Lucas Hammons) – These will be blind auctions with prints being displayed in banks, stores, etc. where people can fill out and submit a bid ticket.
  7. Upcoming Banquet Schedule (Lucas Hammons) – Kentucky’s First Ladies, Taylor County JAKES Chapter will be revived and their banquet is tentatively scheduled for the second Saturday in June.
  8. Gun Raffle (Lucas Hammons) – RD’s are holding a Browning Gun raffle – 5 chances to win a Browning. $20 a ticket.  Guns: Browning White Lightning Citori 12-gauge – retail $1,567; Browning Maxius Mossy Oak Camo 12-gauge – retail $1,280; Browning Stainless Stalker X-Bolt 300 Win Mag Rifle – retail $960; Browning Cynergy 12-gauge – retail $1,149; Browning Buckmark Stainless .22 Camper Pistol – retail $350.  Only 550 tickets printed for this raffle.
  9. Wheelin’ Sportsmen Catfish Round-Up (Pat Cardin) – Pat reported that the Heartland Chapter will be hosting a WS Catfish Round-up on Saturday – June 5th, 8:00am to 12:00pm., at 725 Glendale-Hodgenville Road East – Elizabethtown, KY.  It will be a fun-filled day dedicated to WS.  Silent auction and raffle will be held.  Lunch will be provided.

 

Unfinished Business – NONE

 

New Business

  1. State Shirts – David Gibson asked if the State Chapter could get shirts/polos for the Directors.  Kim Passeretti reported that the Board did order shirts, in the past, and each Director paid for their shirts.  Pat Williams volunteered to research this and will report back to the Board.
  2. More Diversification on State Board – Bobby asked if there were ways in which to get more people, from all areas of the state, interested in serving on the Board.  Discussions were held with the Board agreeing that the RD’s would be the ones to carry information to all chapters on the duties of the State Chapter and encourage interested volunteers in seeking nomination to the State Chapter.
  3. Possible Future 30/Gun Raffles – Brad Haydon asked in there will be any future 30/gun raffles.  President Dozer reminded the Board that, currently, the RD’s have a gun raffle and a state raffle might interfere with their raffle.  Future gun raffles can be discussed in the future as fundraisers.
  4. LKS Representative – Alex Lea asked if the State Chapter would want an LKS representative.  President Dozer reminded the Board that it had voted and approved that the State Chapter would not renew its membership with LKS.

 

Open Discussion – NONE

 

Adjournment – With no further business to discuss, President Dozer announced that the next scheduled Board of Directors meeting will be held on Sunday – July 18, 2010, at the Nolin RECC Building in Elizabethtown, KY.  President Dozer asked for a motion to adjourn the meeting.  A motion to adjourn the meeting was made by Bobby Spencer, seconded by Anita Hardin.  Motion carried by Board.  Meeting was adjourned at 4:30 pm.

 

Respectfully submitted by:

Kimberley S. Passeretti, State Secretary

Kentucky State Chapter

July 2010